kHUB All Member Forum

In today's world, successful new product creation and commercialization is a team effort, where individuals work in teams, teams work together in projects, projects combine into programs, and so on.   A challenge is these environments is how to support the high level of knowledge management and collaboration required.  To address these needs, a plethora of digital tools has been introduced to the market. The question is what tools and systems do you use in your organization to assist in knowledge management and collaboration?  What are the highlights and limitations? Do they address a specific need? How many different systems do you use and for what purpose? Our goal is to build out a centralized list of collaboration an knowledge management tools, ranked and rated by user reviews. 

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Daniel E. Lewis PhD, PE, PMP, NPDP
PDMA kHUB Content Curator
The Woodlands, Texas
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We use Microsoft Teams and SharePoint, Dan. What immediately comes to mind is:

Positives:

• Flexible, easy to use, easy to add members to teams, have one to one or multiparty discussions, up to and including messaging, audio, video calls and web sharing
• Easy for file storage, sharing and real-time collaboration on documents.
• SharePoint is a great way to create a document library structure that is unique and relevant to your organisation.
• Good facility to manage permissions and read/write access 

Watchouts:

• People need to be trained on how to use the tools, otherwise, it's a mess and a wasted investment
• If you are not careful, you'll soon have a plethora of Teams created, many of which end up dormant
• Files can get locked away on Teams file shares, unavailable for others to view. You need to use Teams during initial collaboration and then move end-state collateral to a defined location on SharePoint where appropriate permissions can be set for read and write access
• SharePoint is a blank canvas. You still need to design a logical folder structure for navigation and access control

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Brian Martin
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Original Message:
Sent: 06-06-2019 15:17
From: Daniel Lewis
Subject: Collabortion and Knowlegde Management Tools

In today's world, successful new product creation and commercialization is a team effort, where individuals work in teams, teams work together in projects, projects combine into programs, and so on.   A challenge is these environments is how to support the high level of knowledge management and collaboration required.  To address these needs, a plethora of digital tools has been introduced to the market. The question is what tools and systems do you use in your organization to assist in knowledge management and collaboration?  What are the highlights and limitations? Do they address a specific need? How many different systems do you use and for what purpose? Our goal is to build out a centralized list of collaboration an knowledge management tools, ranked and rated by user reviews. 

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Daniel E. Lewis PhD, PE, PMP, NPDP
PDMA kHUB Content Curator
The Woodlands, Texas
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